Event Planning Guide: Organising Your Jaskomal Foundation Event
Planning an event for the Jaskomal Foundation is a powerful way to raise awareness and support for stem cell donation. This step-by-step guide will help you organise a successful event, from setting goals to engaging attendees and maximising impact.
Hosting an event for the Jaskomal Foundation is an impactful way to increase awareness about the importance of stem cell donation and encourage ethnic minorities to join the register.
Use this step-by-step guide to plan and execute your event successfully.
Step 1: Define Your Goals
- Objective: Decide what you want to achieve (e.g., recruit donors, raise funds, or spread awareness).
- Target Audience: Determine who you’re trying to reach (e.g., specific ethnic communities, young professionals, students).
Step 2: Choose Your Event Type
- Registration drives
- Informational workshops
- Fundraising dinners
- Community fairs or cultural events
Step 3: Secure a Venue and Date
- Venue: Look for accessible locations with high foot traffic (e.g., community centres, universities, or local events).
- Date and Time: Choose a date that avoids conflicting events and allows ample time for promotion.
Step 4: Assemble a Team
- Assign roles for logistics, promotion, volunteer coordination, and day-of-event activities.
Step 5: Develop a Timeline
- 6-8 Weeks Before: Plan your event and start promotion.
- 4-6 Weeks Before: Confirm details, recruit volunteers, and order materials.
- 2 Weeks Before: Ramp up promotions and test logistics.
- Event Day: Execute your plan and collect feedback.
Step 6: Engage Attendees
- Provide information on stem cell donation and the Jaskomal Foundation’s mission.
- Offer on-site registration opportunities for potential donors.
Step 7: Post-Event Follow-Up
- Share event highlights on social media.
- Send thank-you notes to attendees and volunteers.
- Submit funds raised to the Jaskomal Foundation.
Promotional Toolkit: Resources to Spread the Word
Flyers
Create clear, visually appealing flyers with key information:
- Event details (date, time, location).
- The Jaskomal Foundation’s mission.
- Call to action: e.g., "Join the Stem Cell Register Today!"
Social Media Templates
Post Example 1:
"Did you know ethnic minorities are underrepresented on the stem cell register? Join us on [date] to learn how you can help save lives! [Event link]"
Post Example 2:
"Be the Match! Join our registration drive hosted by the Jaskomal Foundation on [date]. Your stem cells could save someone’s life. [Event link]"
- Include event graphics with the Jaskomal Foundation logo.
Email Scripts
Subject: "You Can Save Lives: Join Our Event"
Dear [Name],
We’re thrilled to invite you to [event name] on [date] at [location].
Together, we can help increase the number of ethnic minorities on the stem cell register and save lives.
Learn more and join us by clicking here: [link].
Thank you for your support,
[Your Name]
